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The Secretary's Satchel

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The Secretary's Satchel is a comprehensive resource about running an incorporated association. 

Currently, Not-for-profit Law has produced a Satchel only for Victoria. If you think a satchel would be an important asset for incorporated associations in your state or territory, let us know by emailing nfplaw@justiceconnect.org.au.

Because the Satchel is only for incorporated associations, it's important to confirm that your group uses the incorporated association legal structure.

Don’t know your legal structure?

There are a few steps you can take to find out your organisation’s legal structure. Firstly, if your organisation is a charity, the best place to look is on the ACNC register. Once you have found your organisation’s entry, you can check your rules or constitution which should state the type of legal structure. You can search by name and by ABN or ACN.

If your organisation is not a charity, you should start with the Australian Business Register search. You will need the name and ideally the ABN or ACN of your organisation. If your group is a Company Limited by Guarantee (a federal not-for-profit structure) this will be indicated in the entry as Australian Public Company. If your group is a state-based not-for-profit structure such as an incorporated association or a co-operative, it is likely that the ABR will list it as “Other Incorporated Entity”. You will then need to search your state/territory regulator of not-for-profits to confirm your structure.

The Secretary's Satchel is a comprehensive Guide to the Secretary's role in running an incorporated association. It includes tool kits, samples and precedents, and examples.

The position of secretary is an important one within any incorporated association in Victoria, and secretaries have special legal responsibilities.  Since new laws for incorporated associations came into effect on 26 November 2012, the "public officer" of an association is now known as the "secretary" of the association.

A Secretary’s Satchel – Guide for Secretaries is designed to help the secretary and others within your association by explaining legal obligations and offering practical tips and tools for running an incorporated association in Victoria. 

Any secretary of an incorporated association in Victoria can benefit from this Guide, whether the association is a large association with paid employees, or a small, volunteer-run association.

Download the full Secretary's Satchel below. Or scroll down to download individual parts.

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